A-Z Event Management Tips

The real sign of a great event planner is organization and time management skills! There are various strategies that you can use to get organized, but with all the different systems and procedures out there, it can be hard to know where to start. There is such a major purpose that why we ask an event management planner. Because the planners spend a LOT of time on working, they know how to make strategies to organize different events.

There are some useful event management tips for event managers.

Related:

Event Planning App

Event Organizing App

Instagram Launches a New Feature

In the start of this week, Instagram launches a feature to permit users of the ubiquitous snap sharing application to switch among multiple accounts. Doubtlessly, this will make heavy users & Social Media Managers alike, rejoice.

Approximately five accounts can be added & switching among them will not need to sign out, however you will require using version 7.15 of the application (iOS and Android).

Instructions from the help page are as follows:

 

 

Events Planning Tools

 

 

Event planning is one of the creative jobs in which organizer perform so many duties in a same time. Event Management App Technology is very effective that decreases the work load from the organizer and performs lots of activities through software. Most of the top event management companies used different and unique tools and software’s to perform their duties in a proper and effective manner.

Some noteworthy aspects in the event management industry

We’re going to take a look at a couple of things that in future will be energizing, imperative, and promising for the event management industry.

Mobile will be much more standard

There can be probably smartphones and tablets have changed each and every field they’ve come into contact with. The event business is absolutely no special case. 2014 saw mobile event applications turn into a piece of standard event arranging. Each participant had a telephone or tablet, and any event organizer who didn’t try utilizing a mobile management stage rapidly saw them falling behind the opposition.

The new trend will just see event apps for iPhone turn out to be much more dug in the event business. Furthermore, yes, you ought to be amped up for this – as yet, we’ve basically seen mobile applications like iPhone event apps offering enhancements on existing procedures inside of event management. According to Corbin Ball, that is just the tip of the icy mass.

“Conference apps for iPhone are not just about enhancing existing procedures,” writes Ball. “They can be about giving completely new managements.”

Ball focuses to two patterns specifically that will permit event planning apps for iPhone in future – low vitality Bluetooth transmitters (iBeacons) and event apps for iPhone. Especially the event iPhone app offers a huge and stunning mixture of methods for upgrading the experience of event participants, including gamification, customized welcome and ready messages, social data trade, better participant information, computerized shows, enhanced misfortune counteractive action… you get the thought. It’s huge; however Ball cautions that it will just demonstrate successful in the event that it’s utilized legitimately.

“Organizers and event application developers must fare thee well to utilize iBeacons wisely,” he clarifies. “If participants feel that this innovation is an attack of protection with no payback for them or a “spam notification” app, they will just switch-off the Bluetooth or uninstall the application.”

Indeed, even in light of the impressive force gave by iBeacons, Ball focuses to examination as a standout amongst the most essential advantages of event apps for iPhone– something which he holds will turn out to be plentifully clear as we get up and go.

“The on-site meeting used to be the “dark gap” of event management,” says Ball. “Earlier, event planners used PCs during and after the events, yet during an event they were flying blind.” Today, conference apps for iPhone offer an uncommon measure of investigative information – a goldmine of valuable, constant data to enhance the event experience. Each touch is trackable.

The Internet of Things and Event Management

By now, I believe that you must be acquainted with the term “The Internet of Things.” For those of you who weren’t mindful of it, I’ll give a brief outline: essentially, each and every machine, gadget, and instrument we utilize is becoming smart, as we share joined PC chips into our tech that permit us better productivity, perceivability, and information accumulation.

As for IoT and event management industry, I believe that wearable technology will make a huge impact on event management industry.

“From brilliant watches to smart rings and from Oculus to Hololens, wearable technology is going to be a huge industry itself,” claims a Carlson Wagonlit Whitepaper, echoing Ball’s expectations. “Close field correspondences are likewise going to the fore, which can tailor messages for participants by synching with smartphones and other mobile technology.”

Envision an event in which each participant at a keynote is naturally stamped. Consider a show floor where each deal made by a seller is followed by an outside server, and arranged into a database for later examination. To put it plainly, consider an event in which everything can be followed – and therefore dissected.

We’re nearly making such events a reality, which implies that huge information, IoT, and event management will be getting, near to one another in future.

Social media will be integrated even more deeply into event strategies

It’s genuinely clear at this point that social media is essential to event organizers. It’s possibly a standout amongst the most profitable (and slightest extravagant) method for driving mindfulness about one’s event, to say nothing of how it permits experts to connect with their visitors. The future will see more firms making informal communities a focal segment of their event management technique.

From the Carlson Wagonlit Travel White Paper:

“An expanding number of events and event organizers will hope to incorporate social media into their event method and processes. Driving the way are France and the United Kingdom, where live-tweeting and the utilization of Facebook to support correspondence as a feature of event technique is getting to be regular. In North America, social media will be progressively sent as a simple and financially savvy approach to improve, enhance, and drive meeting participant engagement.”

Obviously, this push towards making social media more integral to event planning is going to have a couple of unintended outcomes – which Ball quickly touches on in his own particular piece. Accordingly, participants are going to expect that they are given a more straightforward part in the operation of the events they go to, much as they have influence in forming the brands they follow on Facebook or Twitter. Luckily, the apparatuses accessible to event organizers will make it genuinely simple to offer this level of engagement.

Conclusion

The year 2015 has been a wonderful year for event planners and event management industry as far as technology is concerned. In this post, we have discussed a couple of aspects that may impact the future of event management industry. As an event planner, you should have the capacity to handle all the difficulties these aspects currently have, and utilize all the power they offer.

Is it important to be a creative event planner?

Event Management is an energizing, fast paced industry that permits you to utilize your solid relational abilities as well as your innovative skills in delivering and creating events.

Most importantly to be an effective event planner, you have to have a number of useful contacts and a system of individuals around you to offer assistance. You should be exceptionally well versed and proficient with time management. You must be steady in conveying obviously and must be proficient at all times. Having incredible interpersonal skills is a must have trait for every event planner. In the event that you are a normally inventive individual, this can positively act further bolstering your good fortune in arranging an event and by offering your customer diverse alternatives you are separating yourself as an event planner with solid qualities.

Before you begin arranging your event, whether it is a gathering, trade shows, seminars, gathering or even a birthday celebration you have to gauge your target audience. To make an event successful, you have to study the brand (your customer) and comprehend what it is they are attempting to accomplish. What do they need out of this event? To be a decent event planner it is essential to have the capacity to think outside the square. Now and then in a huge scale event it is the smaller, more individual touches that make it prominent. Those little touches are the subtle elements individuals frequently recall and discuss.

It can be useful to take a look at past events and ask yourself what should be possible distinctively this time. By analyzing previous relevant events that were like what you are trying to deliver can permit you to see what worked and what did not.

In the event that you are stuck for thoughts, look for motivation in movies, travel and writing to draw thoughts from. Media can likewise go about as a helpful instrument for discovering moving thoughts, (for example, Instagram) and can help to develop a temperament board, (for example, Pinterest).

Always keep your customer updated regarding event happenings; one way to do is use an event management application. I have used a wonderful event management app recently, iEvent App, which helped me in sending updates via push notifications to all participants, guests and speakers of the event.

Certain developments are presently accessible to help make event management less demanding. There are some really excellent events management applications available for event planners. I am currently using iEvent App, which is truly an innovative event management application. However, in the past, I have used JIRA and Trello to manage my events. These simple event management apps can really help you to make events run smoother, yet having imaginative and creative thoughts can never originate from innovation. It is all you. Being enthusiastic and eager are qualities that an awesome event planner must have. Being able to tackle issues and difficulties is so much less demanding when you have an inalienable capacity to determine them inventively.

Four things to consider when inviting press to an event

As an event manager I have worked with the world’s leading brands. Working with a leading brand means that you have to make sure that you get the right press coverage. I usually manage my event’s press coverage through my event management app. However, apart from my event management app, I have to personally make sure that I invite journalists and make them comfortable during my event.

My event management application helps me selecting journalists from my LinkedIn contacts as well as sending them invitations of my event. There are a lot of event management applications that can help you managing press for your event. Another feature that I really like in my event management app is that it helps me updating journalist about all the happenings before, during and after the event right from the event management application.

Apart from that, I would like to suggest four key things to remember when attracting journalists to events:

1. Target Audience
It is really important to get the right man for the job. Do some research before sending invitations and then build a proper target audience. Find writers who is writing about the topics listed on the program, to ensure maximum attendance and best event coverage.

2. Offer to meet up with speakers
Journalists love meeting people in person, this is an aspiring feature of their job. So, offer ample opportunities to access the speakers as well as your client spokesperson. Journalists love to attend industry events if there is an opportunity to speak with the experts presenting. Always ready to make sure that you can cater last minute media request, request your guest speakers to appear before the journalists.

3. Schedule meetings outside of the event
It is a good practice to meet journalists in person during the event. You can schedule meeting with them on-site during conference breaks. So be prepared to be accommodating and schedule interviews pre- or post-event.

4. Press Area
Cater for the press onsite by guaranteeing that there is a dedicated press area for them to write up articles. They will have deadlines to meet so they are always appreciative of the quiet space to work.

Conclusion
It’s important to always plan ahead, particularly with the media. To ensure that you get the most out of your event, following some of our tips will help you do that.

Things you may find common in successful event managers

Event managers are really organized and well managed people. They love to keep things simple and agile as much as they can. A successful event manager follows a simple, fast, and clutter free routine. For this, they adopt modern day technology and take full advantage of every tool available in the market to give them that extra edge over the competition.

In this post, we will analyze things that we have found common in highly successful event managers.

1. They use event management apps

Modern day event managers use event apps to organize their events. I have interviewed many event managers and many of them were using Android event apps to organize their events.

For example, I use a conference app for Android. My Android event app helps me keep my contacts in one single place. It is not an easy thing to manage without these event planning apps for Android, as my contacts are spread across mobile, social networking sites and other platforms, my Android event app keeps them in one place.

2. They never check email when they get up

Craving to check email first thing in the morning is a bad habit. In her book “Never Check E-Mail in the Morning: And Other Unexpected Strategies for Making Your Work Life Work,” author Julie Morgenstern, tells us that the most productive period of a day is right after you wake up. So, you won’t find successful event managers checking their email first up in the morning. Setting different slots of time during a day to check emails and setting up auto responders will help regain control of your priorities.

3. They never multitask

Multitasking is not good for productivity. Period! I am not a big fan of multitasking, probably due to the fact that the word entails “more than one task” makes it look good in the eye of the event planners, yet it does nothing to improve productivity. So, learn that quantity does not necessarily mean quality. Moreover, several researches have already smashed multitasking. Successful event planners break down tasks in chunks and perform them one at a time.

Conclusion

Overall, it is not an easy job to be a successful event planner. You have to do a lot of hard work and spend a lot of time before reaching that point. However, there is always hope for people who believe in dedication, passion and hard work. Remember, there are no short cuts to success. So, learn and adapt to the changes and you will earn respect, praise and love of your clients as an event planner.

The role of mobile event management app in managing events

Events make special open doors for organizations to unite with their present and future clients through eye to eye dialogue, which is difficult to reproduce in “this present reality.” Accordingly, events have turn out to be amazingly profitable to associations and you, as an advertiser, should constantly search for approaches to keep your partners engaged and involved.

One method that will separate you from different events is the means by which you use mobile innovation. Whether you are simply beginning or running an established event, participants now expect a mobile component. Your knowledge and implementation of a mobile event management app can take the participant experience to a whole new level.

So, in this post, we will analyze: By what means can a mobile event app enhance your event?

1. Convey on your event logistics and promoting objectives
A mobile event management application plays a noteworthy move over all parts of an event.
Right from the start, mobile event management apps can help convey an exceptional participant registration experience that includes bother hassle free electronic registration through mobile phones. Next, participants can instantly get event plans and customized agendas, get event updates, discover speaker biographies and supplemental content for informational sessions, and obtain entrance to all other relevant content right within their mobile phones.

Modern day mobile event apps offer an easy, basic approach to bring this mobile access into the event experience. Clients can get to plans, rate sessions, look after arrangements, add online networking, and stay associated with contacts that are of the most significance. These apps can be advanced for any smart phone or tablet.

2. Draw in more backers
As an event coordinator you are continually searching for convincing approaches to pull in patrons to your event by giving greater visibility to their brands. As a supplement to customary event sites, mobile event management application arrangements give extra sponsorship space and a boulevard for patrons to cooperate more with participants making more profound connections. Having a mobile event app conveys the high level of value today’s sponsors seek.

3. Energize interest and learning
Mobile event management apps can urge participants to take part in your event and its sessions. From the capacity to rate sessions in real-time to connecting with online networking feeds, hand-held access can further increase participants involvement and responsibility to your event, its brands, its items and services.

4. Expand Engagement
All things considered, mobile event management applications permit your participants to be more engaged with the event, it’s featured brands and products, and different members. When used wisely, you can utilize your mobile event management app to build engagement throughout the event lifecycle, making rich, customized correspondence by means of social networking, focused on email marketing and mobile applications.

In the past, engagement was constrained to basic registration and one-size-fits all communications; however here is your opportunity to extend the level of engagement, building inclusion, responsibility and fulfillment with a mobile event management app.

Discover how iEvent App’s event management app can assist you with communication, marketing, engagement, and budget goals, at the same time help you connect with more sponsors, speakers, and guests while encouraging attendee participation, learning and engagement.

Traits of a successful event planner

A lot of people think event management is a simple task and anybody can become an event planner. However, like any other industry, event planning industry requires professionalism and a practical approach towards processes and functions of this industry. I have researched and talked to some of the most successful event planners in industry, and prepared a list of traits a successful event planner should display.

A successful event planner should have:

• Organizational ability: It is obvious, but it is the most neglected trait. Almost everyone I talked to mentioned this trait. So, if you are not good at organizing things, this profession is not for you.
• Attention to detail: Another must have skill or trait for an event planner. It is vital because even small glitches can ruin an event. You can use modern day technology to help you with it. I use an Android event app to register every tiny detail of my events. It is a wonderful conference app for Android based devices.
• A strong heart: If you can’t handle the heat, get out of the kitchen. Event management is not for faint-hearted or lazy people. You are in charge of the entire event, and there are hardly any second chances.
• Nerves of steel: We all make mistakes, and if you have not make any mistakes yet, you will eventually make one. However, the good news is that you can learn from it and move on. Glitches or no glitches, you must be upbeat and positive during the event.
• Decision-making ability: Another must have, most of the time you have to make small or big decisions. From selecting menu to picking a venue, you will be making decision, so it is better to be good at it rather than having a laid back attitude.
• Good communication skills: Of course you will have to talk a lot, instruct a lot, and persuade a lot. So you better hone your communication skills, otherwise you will be in deep trouble. However, keep in mind, communication is two way traffic. So, learn to hear other people as well, it helps you solve a lot of problems.
• A liking for people: Event planning is a something very close to hospitality industry, so you need to have a general liking for people. And yes that includes your mother-in-law or your irritating neighbors. You will always find some irritating people in an event, you better learn to handle them gently or you will be out of business pretty soon.
• Creativity: Whether you handle design elements of an event or not, creative talents are a definite plus. Furthermore, the definition of creativity may not always be

• Technology friendly: Modern day technology can help you with many things. An Android event app can help you big time in managing your events. The conference app for Android based devices I have mentioned earlier is a wonderful tool because it is a marvel of modern day technology. This Android event app helped me in almost everything regarding event management. Contacting people, convenience, affordability, and budgeting. So, a successful event planner needs to use modern day technology to their advantage.

Conclusion

In this blog post, we have discussed a couple of traits owned by many successful event planners. If you think, we have missed some points or you have something more to add into this conversation, then you can share it with us in the comments section below.

Types of Events

If you are planning to conduct your first ever event, then you must realize that it is a big opportunity as well as a big risk for you as an event manager. Your first event will either give you immense confidence or will throw you in a chasm of despair and frustration.

In such crunch moments, people with knowledge, expertise and skills usually succeed. In order to become a professional event manager, you need to collect, gather and understand all the information about events and type of events.

Once you are good with classifying an event as per its category, you will easily handle its proceedings. For example, you don’t want to ruin a product launching event by staging it as a wedding or funeral.

In this post, I will try to explain some types of events and what helped me successfully conducting those types of events. So, let’s dig in.

Marriages

As we all know that, it is the beginning of a new life for two people. So, you need to involve personally with those two people to sort the arrangements and proceedings for their life changing event.

Mostly, these events are not complex and you don’t have to sweat things off and you get a lot of time before the main events. However, you still need proper planning and arrangements, so a last moment change won’t spoil your reputation.

In order to sort out weddings, you need to do venue setups, deciding menu, snacks, drinks, tea, blessing and managing a visitor list. You would need to be innovative in venue plan, decorative layouts, shading coordinating, music selection, and using your basic aesthetic sense for recognizing what might make the event a really noteworthy one for the married couple and visitors.

Conferences

Mostly people get confuse with conferences, seminars, and workshops. To be honest, it confused me a lot initially; however, I learned the minor differences and then worked accordingly. Conferences are usually professional companies conducting their annual meetings. In simple words, a conference is a pre-arranged meeting of a group of people with a similar agenda. For example, a company gathers all employees for an annual meeting. A conference usually last for a day or two and ends up with a dinner or lunch.

Workshop

A workshop can be defined as an event organized by a group of people with same talents, skills, and passion. For example, a group of coders trying to excel in Objective-C. A workshop usually last for a couple of days, each day is marked for different type of activities like speeches, training sessions, and concluding remarks.

Seminars

Seminars are mostly academic and educational platforms to discuss a particular topic, subject or issue. It may include a series of speakers sharing their thoughts on a particular topic, subject or issue. A seminar usually last a day, but I once conducted a seminar which was one week long. I used an event management app to conduct that seminar, which helped me a lot.

Commemorative Events

These types of events are mostly held to appreciate a public or non-governmental person’s services to a cause or society. As it is a celebratory event, you will need skills in theme, entertainment, and catering. You may have to apply and follow national, ethnic, or other types of traditional rituals and practices in such events.

Product Launch Events

These types of events are typically official events and enormous in scope, mostly introducing a product or service. You will require extraordinary efforts to administer such events. For this you need a great eye for attention to the details, good relationship building abilities and also great advertising skills. Such events are an excellent opportunity to grow exponentially as an event manager.

Such events can be easily managed if you use modern day technology like event management applications. I have used an event management app in such an event and I was amazed with the results. The iEvent App helped me connecting with people attending the event through a built-in messaging service. Moreover, the event management application also helped me grow my network through LinkedIn Connect feature which connected me with some great professionals of respective industries.

Conclusion

So now that you have learned about some types of events, I hope that knowledge will help you conducting events in a better way. If you are looking to incorporate an event management app into your event management practices, I would highly recommend you to use iEvent App, which is a complete event management app for conferences, workshops, trade shows, seminars and other types of events.